Empanelment of CA Firms for Statutory Audit of Rajasthan Co-Operative Dairy Federation Limited

Empanelment of CA Firms for Statutory Audit of Rajasthan Co-Operative Dairy Federation Limited

LIMITED BID NOTICE INVITED FROM EMPANELLED CHARTERED ACCOUNTANT FIRMS OF REGISTRAR CO OPERATIVE SOCIETIES RAJASTHAN JAIPUR IN THE PENAL PUBLISHED ON 30.03.2021 and 28.07.2021 BY RCS FOR 2021-2024 EXPRESSION OF INTEREST FOR APPOINTMENT OF STATUTORY AUDITOR FOR THE FINANCIAL YEAR 2021-2022

RCDF intend limited Bid proposal for Statutory Audit of Head Quarter and its Units from Empaneled Chartered Accountant firms registered in the penal of CA firms of the Registrar Co· Operative Societies, Rajasthan, Jaipur for the Year 2021-2024. Appointment of Statutory Auditor for the Financial Year 2021-2022 shall be for a period of one year which may be extended for another one year as per the provisions laid under the Co operative Societies Act. The details of Bid Document is enclosed and displayed.

The Name of Units of RCDF are as under:

1. RCDF Head Office, Jaipur
2. Liasion Office, New Delhi.
3. Cattle Feed Plant, Ajmer
4. Cattle Feed Plant, Bikaner
5. Seed Processing Plant, Bikaner
6. Rojari Dairy Fann, Chattargarh (Bikaner)
7. Cattle Feed Plant, Jodhpur
8. Germ Plasm Station, Narwa (Jodhpur)
9. Cattle Feed Plant, Lambiyakalan (Distt. Bhilwara)
10. Cattle Feed Plant, Nadbai
11. Cattle Feed Plant, Pali
12. Exeotic Neclues Farm, Bassi
13. Frozen Semen Bank, Bassi
14. Metro Dairy Plant, Govindgarh, Jaipur

All the C.A. Firms empaneled with Registrar Co-Operative Societies. Rajasthan for the Year 2021-24 letter dated 30.03.2021 and 28.07.2021 are eligible for appointment.

Terms of Reference (TOR)

1. The Appointed CA Firm will have to depute one Chartered Accountant and two articles of the CA Firm having Tally Prime Software experience of at least three years for conducting the Statutory Audit.

2. The deputed Authorized person of the firm is required to audit all the files, purchase orders, payment and receipt vouchers, Sales bills, Purchase bills, entries pertaining to interest on FDR’s and SB Ale etc., Stock entries and cash book and bank book Checking and applicability of TDS TCS and GST etc. and establishment/Service matters of the employees.

3. To identify/suggest measure/entries for improvement in a sustained manner and also to suggest entries for declaring the BAD Debts of the amounts which the chances of recovery are rare as per the age wise classification of the debtors (including the advances given to parties and staff) complete checking of the Receipt/Payment Vouchers as per the provision of the GST Act.

4. The Statutory Audit report is to be prepared in HINDI only in the format already prescribed by the RCS as per the provisions of the Co-operative Societies Act/Rules on the basis of the observations noticed during the course of Audit of RCDF Units and based on the Consolidate Final Accounts of RCDF for the year 2021-2022.

5. The Statutory Auditor is required to check the balances of store/stock ledger from the Physical Verification report and to report the Process loss in the case of CFP’s and in case of other Units shortages noticed need to be reported  fixing the responsibilities of the person concerned.

6. No advance payment will be made to the CA Firm.

7. The Purchase vouchers are need to be checked by the Statutory Auditor and the deductions of Short Supply/Late Supply and on account of quality deductions is also required to be checked and reported in the Statutory Audit report.

8. While performing Statutory Audit of RCDF Units namely as : RCDF Head Office, Cattle Feed Plant, Ajmer, Bikaner, Jodhpur, Nadbai, Lambiyakala (Distt. Bhilwara), Pali, Exeotic Neclues Farm, Bassi, Frozen Semen Bank, Bassi, Seed Processing Plant Bikaner, Rojari Dairy Farm, Chattargarh (Bikaner), Germ Plasm Station, Narva (Jodhpur), Liaison Office, New Delhi and Metro Dairy Plant, Govindgarh Statutory Auditor is required to check booking of the Depreciation as per the provisions of the Income Tax Act, 1961 (as amended) and the depreciation charged on the assets acquired out of grant is to be transferred in the respective Grant Account as per the laid down principles of the Income Tax Act.

9. Statutory Auditor is required to check the booking of the TDS & TCS with the AS-26 and should ensure that all the payments are booked in the Final Accounts.

10. Statutory Auditor is required to check the booking of the GST with the GST Portal.

11. Statutory Auditor is required to report the matter of Theft and Embezzlement separately in the Audit Report.

12. The payment of fees will be released by Financial Advisor. RCOF on receipt or Statutory Audit Report along with your professional bill only after the same approved by the AGM of RCDF and uploaded on “RAJSAHAKAR APPLICATION” in compliance of RCS order No. F ()Savra/ Audit/Embalmment/ Vibha.Audit/2019-20 Dated 04.06.2019.

13. No Vehicle facility/conveyance expenses and other expenses will be reimbursed to the Statutory Audit CA firm by RCDF.

14. The fee payable for the Statutory Audit/Tax Audit work will be as under:

Note: TDS will be deducted as per rules on payment of Fees.

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